Privacy Policy
Effective Date: January 15, 2025
If this policy is translated into other languages, the English version shall prevail in the event of any conflict, to the fullest extent permitted by applicable law.
Introduction
We are Viadex Ventures Inc. (“we” or “us”), a Colorado-based corporation. This Privacy Policy outlines how we collect, use, and disclose information about you when you:
Access or use our websites and applications (collectively referred to as the Viadex Service).
Contact our customer service team.
Engage with us on social media or interact with us in any other way.
This policy complies with applicable laws and regulations, including the General Data Protection Regulation (GDPR) and other relevant privacy laws.
While major changes to this policy are rare, we may update it to reflect new features, technologies, or legal requirements. Please review it periodically. We will notify you of significant changes and, if required, seek your consent.
Who is the Data Controller and Data Protection Officer?
Viadex Ventures Inc. acts as the data controller. Our headquarters is located at:
1312 17th Street Suite 962, Denver, CO 80202, United States
For inquiries regarding your personal data, you can contact us at:
Email: admin@321vi.com
What Data Do We Collect?
You can input, upload, or store any text, images, or other data in the MinimNote Service—we call this information your “Content”. Additionally, we collect the following types of personal data:
1. Basic Subscriber Information
To create your account and process payments, we collect data such as:
Email address.
Billing address and payment details (if subscribing to a paid service).
We may enhance your profile by linking it with information from partners or third parties to better understand your needs and improve your experience. For example, if you sign up or log in using Google Apps credentials via single sign-on, we may access your name and email address based on your Google profile settings.
2. Usage Data
We collect and log information on how you and others interact with the MinimNote Service, such as:
Creating, editing, or sharing notes.
This data may be collected using cookies or similar technologies. For details and opt-out options, see our Cookie Notice.
3. Location Information
We collect:
IP addresses used to connect to the service.
Optional location data from mobile devices if you choose to share it.
4. Device Information
We gather information about:
The number and type of devices used to access MinimNote.
Operating systems (e.g., iOS, Android, Windows).
MinimNote app versions.
For instance, when you install, modify, or use the MinimNote app, we may collect device-specific identifiers (e.g., IMEI, SIM number, or other unique identifiers). You may see permission prompts regarding device capabilities that the app requires for proper functionality.
By consolidating these data types, we aim to provide you with a seamless and secure experience while using the MinimNote Service.
Type of Information and Purpose
Information Type Purpose
Username, email address, and contact preferences - To create and manage your MinimNote Service account.
- To communicate with you.
- To allow collaboration with others through features like shared notes and notebooks.
- To send you updates about MinimNote features, products, and services based on your communication preferences.
- To verify your email address and prevent spam, fraud, and abuse.
Name, image, and other personal information (optional) - To display in your user profile, visible to those you share content with.
Geographic area, preferred language, and optional location - To localize your experience (e.g., language preferences, location-based pricing, or search filters).
- To provide IP address history for account activity monitoring via account settings.
- To comply with legal restrictions on the use of MinimNote services.
- To enhance content with location data and help discover relevant content.
Device information - To display authorized devices and recent access details in your Access History page.
- To inform product development, marketing, and advertising efforts as outlined in our Cookie Information page.
- To enable promotional offer redemption and provide account support.
- To ensure compliance with export laws when combined with purchase information.
Telephone number (optional) - To help prevent spam, fraud, and abuse.
- To enable communication with others through collaboration features.
- To display in your user profile, if chosen.
- To send you updates about MinimNote features, products, and services in line with your preferences.
Calendar information (optional) - To enhance notes with calendar data.
- To provide relevant content and help with content creation and reminders.
Actions performed using MinimNote - To manage and improve MinimNote Service features and usability.
- To recommend features, products, and services that enhance your experience.
- To provide account support.
Reseller or partner account creation/referral - To calculate revenue-sharing payments and generate anonymized or aggregated revenue reports for partners.
Payment information (for subscriptions) - To process payments securely.
Photos - To enable photo-related features, such as adding photos to notes via camera or on-device uploads.
Contacts - To auto-complete email addresses when sharing content.
- To display profile photos of your MinimNote contacts when viewing shared items.
- To save scanned business cards.
Source website for saved content - If using Web Clipper or "Save to MinimNote," to record the material’s source (e.g., URL) in the note for future reference.
- Note: Web Clipper may notify you of MinimNote Service integrations or relevant features when visiting certain websites, but it does not track or record your browsing activity.
Additional Information Collected for MinimNote Teams Accounts
Type of Information and Purpose
Email Address of Account Holder and End Users
To create and maintain the MinimNote Teams account.
To communicate with the Account Holder and End Users based on their communication preferences.
To enable collaboration features for Account Holder and End Users.
To verify email addresses and help prevent spam, fraud, and abuse.
Billing Information
(e.g., postal address, email address, and telephone number)
To communicate with the account’s Billing Contact and provide support.
Employment-Related Personal Information
(e.g., business title, if provided)
To display in the user profile within the MinimNote Teams account, if shared.
Additional Information Collected During Website Visits
Personal Details
(e.g., name, company, email address, phone number, and other voluntarily shared information)
To communicate with visitors, including responding to press or partnership inquiries.
Information from Cookies and Similar Technologies
For details, refer to our Cookie Notice.
Derived Information
We may analyze collected data (e.g., your IP address) to infer or associate specific categories with you, such as determining your location.
This streamlined version retains clarity while ensuring completeness and professionalism.
How do we use your data?
We have specific rules for how and when we use the personal data we collect. We are committed to protecting the privacy of your personal data. We use the personal data we collect to:
Perform and personalize the Services. We use your personal data to provide you the MinimNote Service, including to process transactions with you. We use a number of technologies to help you get the most out of the MinimNote Service. Our systems automatically analyze your data to power MinimNote features and to continually improve the MinimNote Service for you in a way that does not require anyone to look at your Content. This may include, for example:
- Making sure you find what you’re looking for when you search your account.
- Showing you information most relevant to how you are or could be using the MinimNote Service at a specific time or location.
- Suggesting actions for you to take based on information you’ve stored.
- Suggesting MinimNote Service features or products to you that we think will help you get the most out of the MinimNote Service.
- For MinimNote Teams users, recommending people for you to collaborate with.
These activities are based on the contract we have with you (Article 6.1.b GDPR).
Maintain and improve the Services. To provide troubleshooting and customer support, the Customer Support team may need to access your personal data, such as your account email address and information about the MinimNote application you are using, subject to the protections described below. We may also use your personal data to improve the MinimNote Service such as debugging to identify and repair errors that impair existing intended functionality, conducting research for technological development and demonstration, and analyzing information to maintain or enhance the quality or safety of the Services. We will not use your Input or Output from an AI Feature (as defined in the Supplemental Terms) to train our artificial intelligence models or tools unless you direct us to do so.
The activities performed for customer support are based on the contract we have with you (Article 6.1.b GDPR). When you give customer support permission to access your Content, these activities are based on your consent (Article 6.1.a GDPR). The activities performed for troubleshooting, debugging, and service improvement are based on our legitimate interest to ensure the quality and the proper functioning of the services and improve the products (Article 6.1.f GDPR).
Protect against security threats, abuse, and illegal activity. As part of our efforts to protect your account and the functionality of the MinimNote Service, our systems may analyze the emails you send to and from your MinimNote account and the notes you share to detect spam, malware, or other potential security concerns. If we determine that such material constitutes a Terms of Service or User Guidelines violation, we may block delivery of or unshare the problematic material, much like a spam filter works for your email inbox.
These activities are based on our legitimate interest to ensure the quality and the safety of the services (Article 6.1.f GDPR).
Learn more about steps you can take to protect your account, such as using strong passwords, two-step verification, and encryption.
Communicate with you. We use your personal data to communicate with you in order to send important Service messages such as administrative messages, technical notices, or security alerts. If we learn of a security system breach, we may attempt to notify you and provide information on protective steps, if available, through the email address, phone number, or other contact information that you have provided to us or by posting a notice on the MinimNote website and/or via other communication platforms. Depending on where you live, you may have a right to receive such notices in writing.
This activity is based on the contract we have with you (Article 6.1.b GDPR).
Comply with laws. We also use information to satisfy applicable laws or regulations, and disclose information in response to legal process or enforceable government requests, including to law enforcement. For more information, please visit the section “How do we respond to legal requests for my information?” of this Privacy Policy.
When this activity is required by a specific legal obligation, your personal data may be used to the extent required to comply with the legal obligation itself (Article 6.1.c GDPR). When the applicable law leaves some discretion in assessing the appropriate way to comply with it, your personal data is used based on our legitimate interest to prove our compliance (Article 6.1.f GDPR).
Market, promote, and maximize your engagement with the Services. In accordance with your communication preferences, we may use your personal data to send you promotional communications that may be of specific interest to you, such as information about new products and features, tips for using the MinimNote Service, special offers, and information about how MinimNote works with products and services from our business partners. These communications are aimed at maximizing what you get out of the MinimNote Service. You may unsubscribe from promotional communications at any time by following the instructions provided in emails. You may also log in to your account settings and go to Personal Settings to change your contact preferences. You can change your in-app notification preferences through your device settings. You will continue to receive essential MinimNote Service-related and account-related information (such as notification that your paid subscription is about to expire), even if you unsubscribe from promotional emails or turn off in-app notifications. MinimNote Teams users will also continue to receive a daily summary of activity associated with their Teams account. In addition, we may display ads about our Services, including on other companies’ websites and applications, which may be informed by audits of interactions (like counting ad impressions).
These activities are based on your consent (Article 6.1.a GDPR). However, when we use your email to send you information about products and services related to or similar to the MinimNote service (“soft opt-in”), the legal basis is our legitimate interest (Article 6.1.f GDPR).
Protect our interests and rights. We use information where required by law or where we believe it is necessary to establish, exercise, or defend our rights and those of our employees, or to carry out corporate transactions or operations. For example, in the event of a merger, sale, or reorganization of all or part of our business, personal data covered by this policy may be transferred in connection with that deal.
This activity is based on our legitimate interest to establish, exercise, or defend our rights, and to carry out corporate transactions or operations (Article 6.1.f GDPR).
Would someone at MinimNote ever view your Content?
You have control over who sees your Content. We limit the use of your Content to make sure that no one at MinimNote can view it unless you expressly give us permission or it’s necessary to comply with our legal obligations. Specifically:
To help refine or improve the technology, we may ask you for permission to review portions of your Content. For example, if a new feature suggests related notes that are relevant to your Content, we may give you an opportunity to provide us feedback on how well the feature is performing along with a sample of the Content in question, so we can make sure this feature provides appropriately tailored suggestions. Such access to your Content is done only with your express permission and is subject to strict confidentiality rules and data access controls. Choosing to give us such permission is completely voluntary.
If you contact our Customer Support team for help with specific pieces of Content in your account (for example, if you can’t find a note you believe should be in your account), we may ask for your temporary permission to look at your Content. This permission terminates when the issue is resolved. If you send MinimNote a help request and choose to attach application activity logs, please note that such logs may contain Content (for example, the title of a note or notebook). You may edit Content out of your activity logs before you send them to us.
If we become aware of a potential violation of the Terms of Service or User Guidelines, we may suspend or close your account until the problematic material is removed. Under such a circumstance, we would only look at the Content in your account if you give us consent or if necessary to comply with our legal obligations, including to protect the safety of you or any other person.
This policy is not intended to apply to our use of aggregated, de-identified, or anonymized data.
How do we disclose your data?
We are not in the business of selling or renting your personal data. Here are instances when we may disclose your personal data — and then only the minimum information necessary:
We disclose your personal data with our service providers who process data on our behalf, such as credit card processors and customer management systems. We require these providers to agree to strict data protection requirements in keeping with our privacy policy standards and our obligations under “applicable privacy laws. We do not share your personal data with any third parties for their own advertising purposes. For example, our service providers help us:
- Operate, develop, and improve the features and functionality of the MinimNote Service.
- Complete your payment transactions.
- Fulfill your sales and support requests.
- Communicate with you as described elsewhere in this Privacy Policy.
If you purchase a Paid Service from a reseller, we may need to disclose limited personal data with the reseller to ensure accuracy in payment, account management, and delivery of services to you.
Your Content is private unless you decide you want to share it. You may choose to share using public links or through any of the MinimNote Service’s features that allow you to share or collaborate on Content (“Collaboration Features”). We may need to take steps to facilitate your collaboration. There are features in the MinimNote Service that allow you to publish and share some of your notes and notebooks publicly, but these are optional. Any information that you post in these locations, or in the user forum, can be read, collected, and used by anyone and could enable others to send you unsolicited messages. You determine whether to post personal or otherwise sensitive information to publicly accessible areas of the MinimNote site, so you should carefully consider how you use the Service. We are not responsible for any publication or use of any information you choose to post in these locations.
- When you use Collaboration Features, people you share with may see your user profile. If you have not added any profile information, then you will be identified by the email address associated with your MinimNote Service account. If you are an MinimNote Teams user, other members of your MinimNote Teams account will see your full MinimNote Teams account profile. MinimNote Service users who are not in your MinimNote Teams account will only see your profile name and image.
- In addition, when you use Collaboration Features, the information you share is no longer private to you. For example, by publishing or sharing any portion of your Content, you may be enabling each recipient of the shared material to access, use, display, perform, distribute, and modify that material.
- Depending on the permission levels you set when sharing Content, anyone who has access to the shared material may be able to see the Content, information about where and when the Content was created, as well as the history, tags, and reminders associated with the Content.
- You can use a variety of third-party services and applications that interact with the MinimNote Service, and you should review the access rights you provide to those services or applications, as you may enable them to access or extract your Content through your agreements with those parties.
In the event of a merger, sale, or reorganization of all or part of our business, personal data covered by this policy may be transferred in connection with that deal.
We may disclose personal data covered by this policy with our parents, subsidiaries, and affiliated companies.
We also may disclose personal data about you to third parties whenever you consent to or direct such sharing. This includes, for example, if you connect your MinimNote account with a third-party app in the App Center. We work with a number of third-party applications and services. In some cases, we will partner with another company to provide an integration. If you connect your MinimNote account to these third-party services, you may be giving the partner access to some or all of your data, including, in some cases, your Content. Providing such access is entirely voluntary, and you’ll receive notice and must agree to such access before it is granted. Please consider your selection of such applications and services, and your permissions, carefully. We encourage you to review each party’s contract terms and privacy policy.
How do we respond to legal requests for your data?
We vigilantly protect the privacy of your account. We will not disclose your personal data to law enforcement or other governmental authorities unless we believe it is required to comply with warrants, court orders, subpoenas, or other lawful government requests. This may include responding to legal requests from jurisdictions outside of Italy where we have a good faith belief that the response is required by law in that jurisdiction, affects users in that jurisdiction, and is consistent with internationally recognized standards of due process.
We narrowly interpret all information requests, and we only disclose Content in your account that is specifically responsive to a government warrant or where you have provided your explicit consent. In accordance with our Information for Law Enforcement Authorities page, we will notify you if we believe we are compelled to comply with a third party’s legal demand for your information, and we routinely push back on government orders to delay user notice that we view as overly broad.
In addition, in rare cases, we may share your personal data as necessary to investigate or take action regarding illegal activities, suspected fraud, or potential threats against persons, property or the systems on which we operate the MinimNote Service, or as otherwise necessary to comply with our legal obligations.
How can you manage the data we store?
In most cases, you can manage your information simply by logging into your account and editing your information directly within the MinimNote Service. You can access your notes and notebooks from your MinimNote account and export them at any time, as explained here.
If you prefer, you can contact us at admin@321vi.com to ask us to provide access to, correct, update, or delete your personal data. Residents of certain regions may have additional or different rights in your personal data. Please see our Region-Specific section for more information.
How long do we store your data?
We make the Content you store within the MinimNote Service readily accessible to you, until you make the decision to delete it. If you delete your Content and then sync, it will no longer be accessible to you or others who may access the MinimNote Service. The MinimNote Service’s back-up systems may retain residual copies of your deleted Content for up to one year due to the nature of those systems’ operations.
The MinimNote Service provides you with features that allow you to communicate and collaborate with other users. Deleting your copy of these communications (such as messages) won't delete copies existing in the accounts of people with whom you were interacting.
For users who are inactive for extended periods of time, we may close your account to satisfy our obligations under applicable law, and in accordance with our data retention policy. If that happens, we will try to notify you before taking any action.
Our retention of your personal data is based upon several factors, including the length of time necessary to fulfill the purposes outlined in this Privacy Policy, to make the MinimNote Service available to you, to demonstrate that we have fulfilled our business and legal duties and obligations and contractual commitments, or as instructed by you, unless a longer period is required or permitted by law. For example, we retain personal data processed for customer support purposes or to provide the MinimNote Service for a maximum of three (3) years from your most recent interaction with the MinimNote Service, or from the expiration of your subscription, and we retain personal data processed for compliance with legal obligations for a maximum of five (5) years from your most recent interaction with the MinimNote Service, or from the expiration of your subscription. If you access the MinimNote Service after your subscription has expired, the retention period starts from this most recent interaction. Specific legal obligations might require different retention periods and, in such cases, those different periods will apply. Upon the expiry of the data retention period, the data is either deleted or anonymized.
What happens if you want to stop using the MinimNote Service?
As described above, you can delete your Content at any time, and you can stop using the MinimNote Service at any time. You may also export your notes at any time, as explained here.
What happens if we close your account?
If we deactivate your account due to a violation of our Terms of Service, then you may contact us to request deletion of your Content, and we will evaluate such requests on a case-by-case basis, pursuant to our legal obligations.
Where do we store your data?
When you use MinimNote Software on your computing device, such as by using one of our downloadable applications, some of your data will be stored locally on that device.
When you sync your computing device with the MinimNote Service, that data will be replicated on servers maintained in the United States. This means that if you store information in or submit data to the MinimNote website or MinimNote Software and sync such MinimNote Software with the MinimNote Service, you acknowledge your personal data will be transmitted to, hosted, and accessed in the United States.
Data privacy laws or regulations in your home country may differ from, or be more protective than, those in the United States. We will collect, store, and use your personal data in accordance with this Privacy Policy and applicable privacy laws, wherever it is processed.
Other information
Are children allowed to use the MinimNote Service?
The MinimNote Service is designed for adults; we do not intend to collect personal data from children under the age of 16. If we learn we have collected personal data from a child under 16 without verification of parental consent, we will delete that information. If you believe we might have any information from or about a child under 16, please contact us at admin@321vi.com.
How do we respond to Do Not Track signals?
Do Not Track is a privacy preference that users can set in their web browsers. When a user turns on the Do Not Track signal, the browser sends a message to websites requesting them not to track the user. At this time, we do not currently respond to or otherwise take action in response to web browser "do not track" signals. For information about Do Not Track, visit www.allaboutdnt.org.
How can you contact us?
We welcome your feedback regarding this Privacy Policy. If you have questions, comments, or concerns about this Policy, please contact us by email at admin@321vi.com.